Project Assistant

HirePoint Group; Dayton (OH); On-site; USD 21,000 - 30,000; Full time

Job summary

HirePoint Group in Dayton, OH is seeking a Project Assistant to support day-to-day project coordination, track team deliverables, and help ensure that campaign milestones are met smoothly and consistently.

You'll maintain progress trackers, resolve scheduling hiccups, coordinate meeting logistics, and prepare status reports for management, collaborating with multiple departments to keep workflows organized and on schedule. This is an office-based, full-time role with standard daytime hours.

Qualifications

• Strong organizational and problem-solving skills.
• Clear written and verbal communication.
• Ability to juggle multiple tasks and competing deadlines.
• Confidence updating trackers, reviewing schedules, and monitoring progress.
• Good judgment handling day-to-day logistical and scheduling issues.
• Ability to collaborate across departments and support team follow-through.
• Proficiency with standard office software, email, and spreadsheets.
• A practical approach to organization and task completion.

Responsibilities

• Support daily project activities and coordinate task schedules across teams.
• Maintain project trackers, checklists, and timelines that support consistent delivery.
• Monitor task progress, review status updates, and track upcoming project milestones.
• Identify workflow bottlenecks and suggest practical improvements to daily coordination.
• Coordinate meeting logistics, resources, and materials to support campaign objectives.
• Work with project leads to address scheduling conflicts and keep deliverables moving.
• Maintain accurate project records, filing systems, and client documentation.
• Review task completion against deadlines, timelines, and agreed project goals.
• Assist with the planning, setup, and rollout of new client initiatives.
• Communicate timeline updates, action items, and priorities to relevant team members.
• Help ensure internal project guidelines and documentation standards are followed.
• Prepare progress summaries, meeting notes, and status reports for management review.

Skills

Organizational skills

Communication skills

Multitasking

Office software proficiency

Tools

Microsoft Office

Job description

Full-time | Monday–Friday | 9:00am–5:30pm

Office-based | Permanent position

Successful projects depend on clear timelines, coordinated teams, and proactive support behind the scenes. We're looking for a Project Assistant in Dayton, OH to support day-to-day project coordination, track team deliverables, and help ensure that campaign milestones are met smoothly and consistently.

This role is suited to someone who enjoys keeping schedules organized while paying close attention to the details. You'll work across different departments, maintain progress trackers, help resolve daily scheduling hiccups, and spot practical ways to keep project workflows running efficiently.

Key Responsibilities

• Support daily project activities and coordinate task schedules across teams
• Maintain project trackers, checklists, and timelines that support consistent delivery
• Monitor task progress, review status updates, and track upcoming project milestones
• Identify workflow bottlenecks and suggest practical improvements to daily coordination
• Coordinate meeting logistics, resources, and materials to support campaign objectives
• Work with project leads to address scheduling conflicts and keep deliverables moving
• Maintain accurate project records, filing systems, and client documentation
• Review task completion against deadlines, timelines, and agreed project goals
• Assist with the planning, setup, and rollout of new client initiatives
• Communicate timeline updates, action items, and priorities to relevant team members
• Help ensure internal project guidelines and documentation standards are followed
• Prepare progress summaries, meeting notes, and status reports for management review

You'll need:

• Strong organizational and problem-solving skills
• Clear written and verbal communication
• The ability to juggle multiple tasks and competing deadlines
• Confidence updating trackers, reviewing schedules, and monitoring progress
• Good judgment when handling day-to-day logistical and scheduling issues
• The ability to collaborate across departments and support team follow-through
• Proficiency with standard office software, email, and spreadsheets
• A practical approach to organization and task completion

Working Week

Monday to Friday

9:00am–5:30pm

Full-time, permanent

Office-based in Dayton, OH

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.

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