Project Assistant

Roylo Partners; Orlando (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

Roylo Partners is seeking a motivated Project Assistant to support planning, coordination and delivery of projects across the business. You will work hands-on on-site in Orlando, collaborating with multiple teams and stakeholders to keep projects on track and improve operational efficiency.

The role offers learning opportunities, ownership of tasks, and exposure to project management tools and processes. Prior experience is preferred but motivated entry-level candidates are encouraged to apply.

Qualifications

• Previous experience in project coordination, administration, operations or a similar role, although motivated entry-level candidates are encouraged to apply.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Confidence working with different teams and stakeholders.
• The ability to juggle multiple tasks, manage competing priorities and meet deadlines.
• Great attention to detail and a practical approach to problem-solving.
• A proactive attitude and willingness to take initiative.
• Confidence using Microsoft Office, particularly Excel, Word and PowerPoint.
• The ability to learn new systems and project management tools.
• A positive, adaptable attitude and willingness to get involved wherever needed.
• Qualifications in project management, business or a related field would be an advantage but are not essential.

Responsibilities

• Assist with planning, coordinating and delivering projects across different business divisions.
• Develop and maintain project plans, timelines, task lists and progress trackers.
• Work closely with internal teams and management to ensure projects stay on schedule.
• Coordinate project meetings, prepare agendas, take minutes and follow up on action items.
• Monitor project milestones, deadlines and deliverables, keeping stakeholders informed of progress.
• Identify potential delays, issues and risks, and help develop practical solutions.
• Liaise with external suppliers, service providers and business partners as required.
• Support the implementation of new systems, processes and business initiatives.
• Assist with reviewing and improving existing workflows to increase efficiency.
• Prepare project updates, reports, presentations and documentation.
• Track project resources, costs and basic budgets where required.
• Maintain accurate project records and ensure tasks are completed and followed through.
• Support different departments with their project coordination and operational requirements.
• Assist with general business improvement initiatives and other projects as they arise.

Skills

Organisational skills

Time management

Communication skills

Stakeholder management

Multitasking

Initiative

Education

Project management qualification or related degree (advantage)

Tools

Microsoft Office

Excel

PowerPoint

Job description

If you're someone who enjoys keeping things on track, working with different people and seeing projects come together from start to finish, this could be a great opportunity for you.

You'll work across different teams and business divisions, helping coordinate project workflows, improve office processes and make sure things get done on time.

This is a hands-on, office-based role with plenty of variety, where you'll have the opportunity to learn, take ownership of your work and build your project support experience.

As our Project Assistant, you'll play an important role in supporting the planning, coordination and delivery of projects across the business.

What You'll Be Doing

• Assist with planning, coordinating and delivering projects across different business divisions.
• Develop and maintain project plans, timelines, task lists and progress trackers.
• Work closely with internal teams and management to ensure projects stay on schedule.
• Coordinate project meetings, prepare agendas, take minutes and follow up on action items.
• Monitor project milestones, deadlines and deliverables, keeping stakeholders informed of progress.
• Identify potential delays, issues and risks, and help develop practical solutions.
• Liaise with external suppliers, service providers and business partners as required.
• Support the implementation of new systems, processes and business initiatives.
• Assist with reviewing and improving existing workflows to increase efficiency.
• Prepare project updates, reports, presentations and documentation.
• Track project resources, costs and basic budgets where required.
• Maintain accurate project records and ensure tasks are completed and followed through.
• Support different departments with their project coordination and operational requirements.
• Assist with general business improvement initiatives and other projects as they arise.

Ideally, you'll have:

• Previous experience in project coordination, administration, operations or a similar role, although motivated entry-level candidates are encouraged to apply.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Confidence working with different teams and stakeholders.
• The ability to juggle multiple tasks, manage competing priorities and meet deadlines.
• Great attention to detail and a practical approach to problem-solving.
• A proactive attitude and willingness to take initiative.
• Confidence using Microsoft Office, particularly Excel, Word and PowerPoint.
• The ability to learn new systems and project management tools.
• A positive, adaptable attitude and willingness to get involved wherever needed.
• Qualifications in project management, business or a related field would be an advantage but are not essential.

Here's what you can look forward to:

• Variety in your work: Get involved in projects across different teams, departments and business areas.
• Hands-on experience: Build practical project support skills while working on real business initiatives.
• Career development: Learn from experienced professionals and develop your confidence in coordinating projects.
• Supportive team: Work on-site with people who value collaboration, communication and getting things done.
• Opportunity to contribute: Bring your ideas, identify improvements and help shape better ways of working.
• Room to grow: Develop your skills and take on more responsibility as your experience grows.

If you're looking to build your career in project coordination and enjoy a role where you can learn, contribute and make a real impact, we'd love to hear from you.

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.

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