Project Assistant

Peoplemark; Louisville (KY); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Health and dental coverage

Paid time off

Professional development

Opportunities for advancement

Job summary

Peoplemark in Louisville, KY is seeking a proactive Project Assistant to help coordinate daily tasks from planning through completion. This on-site, full-time role emphasizes organization, clear communication, and keeping multiple teams aligned on deadlines.

You’ll plan activities, monitor progress, share updates, and support resource planning while contributing to meaningful process improvements in a collaborative office environment.

Qualifications

• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and meet daily deadlines.
• Confidence coordinating tasks and working with different teams.
• Good attention to detail and time-management skills.
• Comfortable using spreadsheets, email, and project management tools.
• Previous project support, administration, or customer service experience is an asset.

Responsibilities

• Plan project activities, timelines, and daily task schedules.
• Coordinate tasks and responsibilities across support teams.
• Monitor progress, deadlines, and daily project deliverables.
• Communicate updates and priorities to relevant internal team members.
• Identify potential challenges and help implement practical solutions.
• Maintain project documentation, trackers, and status reports.
• Support resource planning and day-to-day project coordination.
• Review outcomes and identify opportunities to improve office processes.

Skills

Organizational skills

Prioritization

Cross-team coordination

Attention to detail

Time management

Spreadsheet proficiency

Email proficiency

Project management tools

Job description

Project Assistant — Turn Plans Into Progress

Louisville, KY

Full-time | On-site

Great projects rely on strong organization, clear communication, and people who can keep everyone moving toward the same goal. We’re looking for a proactive Project Assistant to join our Louisville office and help coordinate daily tasks from planning through completion. If you enjoy solving problems, managing priorities, working with different teams, and keeping deadlines on track, this is an opportunity to develop your coordination skills and make a meaningful contribution to business success.

The Role

• Plan project activities, timelines, and daily task schedules.
• Coordinate tasks and responsibilities across support teams.
• Monitor progress, deadlines, and daily project deliverables.
• Communicate updates and priorities to relevant internal team members.
• Identify potential challenges and help implement practical solutions.
• Maintain project documentation, trackers, and status reports.
• Support resource planning and day-to-day project coordination.
• Review outcomes and identify opportunities to improve office processes.

What You’ll Need

• Strong organizational, communication, and problem-solving skills.
• Ability to manage multiple priorities and meet daily deadlines.
• Confidence coordinating tasks and working with different teams.
• Good attention to detail and time-management skills.
• Comfortable using spreadsheets, email, and project management tools.
• Previous project support, administration, or customer service experience is an asset.

• Health and dental coverage
• Paid time off
• Professional development
• Opportunities for advancement

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.

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