Project Assistant

PSG Global Solutions; San Jose (CA); On-site; USD 40,000 - 55,000; Full time

Job summary

A global solutions provider is seeking an Administrative Assistant in San Jose, CA. This role involves performing general administrative tasks to support company projects, maintaining project files, tracking progress, and facilitating communication. Candidates should have a high school degree, at least two years of office experience, and advanced skills in Microsoft Office tools. Attention to detail, excellent organization, and communication skills are essential for success in this position.

Qualifications

• Minimum two years office experience.
• Advanced knowledge of Microsoft Office tools is required.

Responsibilities

• Perform general administrative tasks to support company projects.
• Maintain project files and tracking systems.
• Document control and data entry.
• Prepare outgoing mailings and labels.

Skills

Microsoft Word

Microsoft Excel

Microsoft Access

Microsoft PowerPoint

Organization skills

Communication skills

Attention to detail

Education

High School degree or equivalent

Some college coursework preferred

Job description

This position is responsible for performing general administrative, office support for company projects. Duties may include:

• Keep and maintain project files
• Maintain project e-mail box
• Document control - data entry
• Track projects and produce monthly progress reports
• Work with specs, changes and finalizing
• Facilitate questions regarding projects and research information
• Maintain tracking system for projects
• Record minutes from Project Manager meetings
• Answer phones and direct calls
• Read and sort incoming mail
• Collect bills/invoices
• Type memos, correspondence, reports, and other documents
• Make travel arrangements
• Prepare outgoing mailings and labels, including emails and faxes
• Organize and maintain filing system
• Coordinate client or vendor lunches, including set-up and clean-up
• Reserve conference rooms
• Coordinate with internal support departments
• Order and maintain supplies
• Arrange equipment maintenance or set-up
• Keep the department calendar and roster
• Occasional project assistance for managers
• Assist in Power point presentations
• Utilize Access to store and retrieve data
• Help coordinate clerical needs of special projects
• Complete weekly timecards
• Make copies of printed material

Additional duties as assigned by supervisor to assist in the overall success of the group and company.

Qualifications

High School degree or equivalent. Minimum two years office/clerical experience. An advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint required. Excellent organization skills, attention to detail, communication skills and ability to handle multiple tasks. Some college coursework preferred.

Additional Information

All information will be kept confidential.

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