Project Assistant

Talent Spring Group; Springdale (AR); On-site; USD 42,000 - 52,000; Full time

Job summary

Talent Spring Group is seeking a proactive Project Coordinator to help plan, coordinate and deliver tasks across client accounts in a fast-paced environment. You will develop schedules, maintain trackers and work with internal teams to keep site activities on track.

Ideal candidates bring strong organization, excellent communication skills, and the ability to manage multiple priorities while meeting deadlines.

Qualifications

• Strong organizational and time management skills.
• Excellent written and verbal communication.
• Ability to juggle multiple tasks and meet deadlines.
• Experience in project support, administration, operations or customer service is a plus.

Responsibilities

• Assist with planning, coordinating and delivering project tasks across client accounts.
• Develop and maintain project schedules, equipment logs, task checklists and progress trackers.
• Work closely with internal teams and project leads to ensure site activities stay on schedule.
• Coordinate project syncs, prepare meeting agendas and follow up on actions.
• Monitor project milestones, material deadlines and deliverables and keep stakeholders informed.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Stakeholder coordination

Multitasking

Attention to detail

Proactive attitude

Education

Business/Project management/Communications

Tools

Microsoft Office

Excel

PowerPoint

Job description

If you're someone who enjoys keeping operational workflows on track, working with different teams and seeing project deliverables come together from start to finish, this could be a great opportunity for you.

What You'll Be Doing

• Assist with planning, coordinating and delivering project tasks across different client accounts.
• Develop and maintain project schedules, equipment logs, task checklists and progress trackers.
• Work closely with internal teams and project leads to ensure site activities stay on schedule.
• Coordinate project syncs, prepare meeting agendas, document action items and follow up on task completions.
• Monitor project milestones, material deadlines and deliverables, keeping stakeholders informed of progress.
• Identify potential staging delays, resource shortages and operational bottlenecks, and help develop practical solutions.
• Liaise with field leads, venue hosts and external suppliers as required.
• Support the implementation of new workflow systems, operational processes and team initiatives.
• Assist with reviewing and improving existing task management workflows to increase efficiency.
• Prepare project recaps, resource updates, status reports, presentations and operational documentation.
• Track project assets, material inventory and task budgets where required.
• Maintain accurate project logs and ensure action items are completed and followed through.
• Support different departments with their project support and administrative requirements.
• Assist with general workflow improvement initiatives and special projects as they arise.

Ideally, you'll have:

• Previous experience in project support, administration, operations, retail support or customer service, although motivated entry-level candidates are encouraged to apply.
• Strong organisational and time management skills.
• Excellent written and verbal communication skills.
• Confidence working with different teams, department leads and external contacts.
• The ability to juggle multiple tasks, manage competing priorities and meet strict project deadlines.
• Great attention to detail and a practical approach to problem-solving.
• A proactive attitude and willingness to take initiative.
• Confidence using Microsoft Office, particularly Excel, Word and PowerPoint.
• The ability to learn new project tracking systems and administrative software.
• A positive, adaptable attitude and willingness to get involved wherever needed.
• Qualifications in business, project management, communications or a related field would be an advantage but are not essential.

Here’s what you can look forward to:

• Variety in your work: Get involved in projects across different teams, department workflows and client campaigns.
• Hands-on experience: Build practical project planning and resource coordination skills while working on live initiatives.
• Career development: Learn from experienced leads and develop your confidence in managing project deliverables.
• Supportive team: Work with people who value collaboration, clear communication and getting things done.
• Opportunity to contribute: Bring your ideas, identify process improvements and help shape better ways of delivering work.
• Room to grow: Develop your skills and take on more project management responsibility as your experience grows.

If you're looking to build your career in project coordination and enjoy a role where you can learn, contribute and make a real impact, we'd love to hear from you.

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.

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