Program Office Assistant

Crittenton Services; Norwalk (CA); On-site; USD 42,000 - 54,000; Full time

Job summary

Crittenton Services in Norwalk, CA is seeking a Program Office Assistant to support the project management team and help ensure efficient operations across programs. The role requires strong organizational and communication skills, proficiency in MS Office, and the ability to manage multiple tasks with accuracy.

You will coordinate meetings, maintain files, and assist with reports. This entry-level position offers hands-on experience in a dynamic nonprofit environment and opportunities for

Qualifications

• High school diploma or equivalent; additional education or certification in project management is a plus.
• Proven experience in administrative or office support roles.
• Excellent organizational and time management skills.
• Strong written and verbal communication abilities.
• Proficiency in Microsoft Office Suite and familiarity with project management tools.
• Ability to multitask and prioritize in a fast-paced environment.
• Attention to detail and problem-solving skills.

Responsibilities

• Coordinate project activities, meetings, and schedules
• Prepare and distribute meeting agendas, minutes, and relevant documentation
• Maintain and update project files, databases, and tracking systems
• Support the preparation of reports, presentations, and correspondence
• Monitor project timelines and ensure deadlines are met
• Liaise with internal teams and external stakeholders to facilitate communication
• Perform administrative tasks such as data entry, filing, and managing supplies

Skills

Administrative support

Organizational skills

Time management

Communication skills

MS Office

Multitasking

Education

High school diploma

Project management certification

Tools

Microsoft Project

Trello

Job description

Program Office Assistant

We are seeking a detail-oriented and proactive Program Office Assistant to support our project management team. This role offers an excellent opportunity to contribute to the efficient operation of our programs and gain valuable experience in a dynamic organizational environment. The ideal candidate will be organized, communicative, and capable of managing multiple tasks with professionalism and accuracy.

Description

We are seeking a detail-oriented and proactive Program Office Assistant to support our project management team. This role offers an excellent opportunity to contribute to the efficient operation of our programs and gain valuable experience in a dynamic organizational environment. The ideal candidate will be organized, communicative, and capable of managing multiple tasks with professionalism and accuracy.

Key Responsibilities

• Assist in coordinating project activities, meetings, and schedules
• Prepare and distribute meeting agendas, minutes, and relevant documentation
• Maintain and update project files, databases, and tracking systems
• Support the preparation of reports, presentations, and correspondence
• Monitor project timelines and ensure deadlines are met
• Liaise with internal teams and external stakeholders to facilitate communication
• Perform administrative tasks such as data entry, filing, and managing supplies

Skills And Qualifications

• High school diploma or equivalent; additional education or certification in project management is a plus
• Proven experience in administrative or office support roles
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools
• Ability to multitask and prioritize in a fast-paced environment
• Attention to detail and problem-solving skills

Join our team and be part of a collaborative environment that values innovation, growth, and professional development. We offer a supportive workplace culture and opportunities for career advancement as you contribute to our impactful projects.

Requirements

• High school diploma or equivalent; additional education or certification in project management is a plus
• Proven experience in administrative or office support roles
• Excellent organizational and time management skills
• Strong written and verbal communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management tools
• Ability to multitask and prioritize in a fast-paced environment
• Attention to detail and problem-solving skills