Project Assistants

2ND Response Upfitters, LLC; Coralville (IA); Presencial; USD 40.000 - 60.000; Jornada completa

Descripción de la vacante

2ND Response Upfitters, LLC is seeking an organized Project Assistant to support daily project tasks, coordinate information, maintain documentation, and aid in ensuring projects run on schedule. The role emphasizes strong administrative skills and clear communication to keep team members aligned.

You'll organize documents, track deadlines, prepare agendas, and assist with presentations and reports while collaborating with a remote team.

Formación

• High school diploma or equivalent required; additional education is an advantage.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Good attention to detail and problem-solving abilities.
• Basic knowledge of Microsoft Office or Google Workspace.
• Ability to manage multiple tasks and meet deadlines.
• Ability to work independently and collaborate with a remote team.
• Previous administrative, project coordination, or office support experience is preferred but not required.

Responsabilidades

• Assist project managers with daily administrative and coordination tasks.
• Organize project documents, files, schedules, and reports.
• Track project progress, deadlines, and assigned tasks.
• Schedule meetings, prepare agendas, and record meeting notes.
• Communicate with team members to gather updates and share project information.
• Maintain accurate project records and update tracking spreadsheets.
• Help prepare presentations, status reports, and project documentation.
• Follow up on outstanding tasks to ensure deadlines are met.
• Identify scheduling issues or missing information and bring them to the project manager's attention.
• Provide general administrative support to the project team.

Conocimientos

Organizational skills

Time management

Communication

Attention to detail

Problem solving

Independent work

Remote collaboration

Educación

High school diploma or equivalent

Herramientas

Microsoft Word

Microsoft Excel

Google Docs

Google Sheets

Google Drive

Trello

Asana

Descripción del empleo

We are seeking an organized, dependable, and detail-oriented Project Assistant to support daily project activist Project Assistants and help ensure tasks are completed efficiently and on schedule. The successful candidate will assist with administrative duties, coordinate project information, maintain documentation, and communicate with team members to support successful project execution.

Key Responsibilities

• Assist project managers with daily administrative and coordination tasks.

• Organize project documents, files, schedules, and reports.

• Track project progress, deadlines, and assigned tasks.

• Schedule meetings, prepare agendas, and record meeting notes.

• Communicate with team members to gather updates and share project information.

• Maintain accurate project records and update tracking spreadsheets.

• Help prepare presentations, status reports, and project documentation.

• Follow up on outstanding tasks to ensure deadlines are met.

• Identify scheduling issues or missing information and bring them to the project manager's attention.

• Provide general administrative support to the project team.

Qualifications

• High school diploma or equivalent required; additional education is an advantage.

• Strong organizational and time management skills.

• Excellent written and verbal communication skills.

• Good attention to detail and problem-solving abilities.

• Basic knowledge of Microsoft Office or Google Workspace.

• Ability to manage multiple tasks and meet deadlines.

• Ability to work independently and collaborate with a remote team.

• Previous administrative, project coordination, or office support experience is preferred but not required.

Software Skills

• Microsoft Word and Excel.

• Google Docs, Sheets, and Drive.

• Email and calendar applications.

• Project management tools such as Trello, Asana.