Project Admin & Billing Coordinator

Technibus, Inc.; Montgomery (AL); On-site; USD 37,000 - 51,000; Full time

Job summary

IES is seeking a Project Manager Assistant to handle the administrative duties for assigned projects, ensuring compliance with contractual obligations and company requirements. You will manage word processing, filing, timekeeping, records, and project financial documents to support on-time client delivery.

Responsibilities include coordinating calendars, meetings, and travel; assisting with program accounting, spot-checking costs, and preparing daily reports for purchasing.

Qualifications

• Must possess at least a High School diploma or GED equivalency.
• Minimum of three (3) years working experience.
• Minimum of two (2) years of experience in a related telecommunications or construction administrative position.
• Proficient with Microsoft Office (Word, Excel and MS Project).
• Must be able to manage multiple tasks/projects simultaneously.

Responsibilities

• Perform word processing, filing, timekeeping, records management, correspondence and financial document processing for assigned projects.
• Self-manage workload distribution and monitor progress for quality and safety issues.
• Coordinate and maintain project financial documents and billing/invoicing per company policies.
• Act as project administrator interfacing with customer representatives.
• Create and revise project processes and dashboards for client reporting.

Skills

Microsoft Office

Education

High School diploma or GED

Tools

MS Project

Job description

IES is seeking a Project Manager Assistant to handle the administrative duties for assigned projects, ensuring compliance with contractual obligations and company requirements. You will manage word processing, filing, timekeeping, records, and project financial documents to support on-time client delivery.

Responsibilities include coordinating calendars, meetings, and travel; assisting with program accounting, spot-checking costs, and preparing daily reports for purchasing.