Project Admin & Coordination Specialist

Technibus, Inc.; Temple (TX); On-site; USD 39,000 - 50,000; Full time

Job summary

IES is seeking a Project Manager Assistant to handle administrative duties for assigned projects, ensuring compliance with contractual obligations and company requirements. The role includes word processing, filing, timekeeping, records management, billing support, and dashboard maintenance to support customer delivery goals.

Key responsibilities include coordinating financial documents, monitoring project progress, and interfacing with customers.

Qualifications

• Must possess at least a High School diploma or GED equivalency.
• Must have some experience in customer interface, such as liaison between the customer and the Company.
• Minimum of three (3) years working experience.
• Minimum of two (2) years of experience in a related telecommunications or construction administrative position.
• Proficient with Microsoft Office (Word, Excel and MS Project).
• Ability to manage multiple tasks/projects simultaneously.

Responsibilities

• Perform assigned word processing, general filing, timekeeping, records management, correspondence and assigned project related financial documents processing.
• Self-manage assigned workload distribution.
• Monitor, record and report project/admin progress and quality/safety issues to supervisor.
• Coordinate and maintain project financial documents, software inputs and billing issues per policies.
• Act as project administrator for interface with customer representatives.
• Create, develop, implement and revise project processes.

Skills

MS Office

Customer interface

Multitasking

Communication

Education

High School diploma or GED

Tools

MS Project

Job description

IES is seeking a Project Manager Assistant to handle administrative duties for assigned projects, ensuring compliance with contractual obligations and company requirements. The role includes word processing, filing, timekeeping, records management, billing support, and dashboard maintenance to support customer delivery goals.

Key responsibilities include coordinating financial documents, monitoring project progress, and interfacing with customers.