Project Admin & Billing Coordinator

IES Communications; Montgomery (AL); On-site; USD 37,000 - 51,000; Full time

Job summary

IES Communications in the United States is seeking a Project Manager Assistant to handle administrative duties for assigned projects, ensuring compliance with contractual obligations and company requirements including safety, quality, and financial performance. Responsibilities include word processing, filing, timekeeping, records management, billing support, and coordinating project communications.

The role requires self-sufficiency, strong Excel skills, and the ability to manage multiple

Qualifications

• Must be self-motivated, professional and able to develop process improvements.
• Experience interpreting project documents such as timesheets, spreadsheets and billing documents.
• Proficiency with Microsoft Office (Word, Excel, MS Project).

Responsibilities

• Perform word processing, filing, timekeeping and records management for project documents.
• Self-manage assigned workload and monitor progress.
• Monitor and report administrative progress, safety and quality issues to supervisor.
• Coordinate and maintain project financial documents and billing inputs.
• Act as project administrator interfacing with customer representatives.
• Create, implement and revise project processes for efficiency.
• Manage calendars, meetings and travel arrangements; support daily office activities.
• Assist program accounting by spot checking labor, materials and expenses for monthly reports.
• Review project site expenses and track program metrics (SPI, KPI, CPM).
• Maintain dashboards and data collection for the program.
• Travel 1–3 day trips as required.
• Create and revise complex Excel spreadsheets, tables, charts and graphs.
• Support document control and timely delivery to customers.

Skills

Self-motivation

Time management

Communication

Attention to detail

Problem solving

Multitasking

Education

High School diploma or GED

Tools

Microsoft Office

MS Project

Excel

Job description

IES Communications in the United States is seeking a Project Manager Assistant to handle administrative duties for assigned projects, ensuring compliance with contractual obligations and company requirements including safety, quality, and financial performance. Responsibilities include word processing, filing, timekeeping, records management, billing support, and coordinating project communications.

The role requires self-sufficiency, strong Excel skills, and the ability to manage multiple