Project Admin & Billing Coordinator

Technibus, Inc.; Conesville (OH); On-site; USD 41,328 - 48,216; Full time

Job summary

IES is seeking a Project Manager Assistant to handle administrative duties for assigned projects, including word processing, records management, and billing/document control. You will monitor progress, prepare reports, and coordinate with customers across multiple sites.

Responsibilities include maintaining dashboards, assisting with purchasing, and ensuring compliance with safety, quality, and financial performance requirements. Travel 1–3 day trips may be required quarterly.

Qualifications

• Must possess at least a High School diploma or GED equivalency.
• Must have experience in customer interface and liaison with customers.
• Minimum of three (3) years working experience.
• Minimum of two (2) years in related telecommunications or construction administrative position.
• Proficient with Microsoft Office (Word, Excel and MS Project).
• Ability to operate office equipment and computing devices.
• Must meet driving standards.
• Ability to manage multiple tasks/projects simultaneously.
• Demonstrated ability to create, organize and manage project filing and final records.

Responsibilities

• Perform word processing, filing, timekeeping, records management and project financial documents processing.
• Self-manage assigned workload distribution.
• Monitor and report progress, quality and safety issues to supervisor.
• Coordinate and maintain project financial documents and billing/invoicing per policy.
• Act as project administrator for customer interfaces.
• Create and revise project processes and dashboards for client delivery.

Skills

Self-motivation

Communication

Problem solving

Attention to detail

Multitasking

Education

High School diploma or GED

Tools

Microsoft Office (Word, Excel, MS Project)

Job description

IES is seeking a Project Manager Assistant to handle administrative duties for assigned projects, including word processing, records management, and billing/document control. You will monitor progress, prepare reports, and coordinate with customers across multiple sites.

Responsibilities include maintaining dashboards, assisting with purchasing, and ensuring compliance with safety, quality, and financial performance requirements. Travel 1–3 day trips may be required quarterly.