Billing & Invoicing Specialist — Project Reports

Technibus, Inc.; Tempe (AZ); On-site; USD 25,000 - 45,000; Full time

Job summary

IES is seeking a Billing Specialist to generate weekly project reports and collaborate with project management to create detailed, client-specific invoices.

You will perform weekly invoicing of Contract and Time & Material jobs, ensure SOX-compliant documentation, and monitor progress with regular status reports to your supervisor. The role requires strong administration skills and teamwork in a growing company.

Qualifications

• Must possess at least a High School diploma or GED equivalency.
• Minimum of three (3) years of working experience; two (2) years in a related administrative position.
• Proficient with Microsoft Office (Word, Excel, and MS Project).
• Must be able to read, write, and give oral direction to project personnel.

Responsibilities

• Perform weekly invoicing of Contract and Time & Material jobs per instructions from Project Managers.
• Ensure proper documentation for all invoicing in accordance with SOX controls.
• Self-manage assigned workload distribution.
• Monitor invoicing progress and report weekly to supervisor.
• Interact with customer representatives to resolve billing issues.
• Identify and escalate issues to the appropriate Manager promptly.
• Identify process improvements and assist in developing and implementing them.
• Other responsibilities as assigned.

Skills

Self-motivated

Problem-solving

Critical thinking

Oral communication

Written communication

Multi-tasking

Learn new systems

Read/write directions

Education

High School diploma or GED

Tools

Microsoft Office

MS Project

Job description

IES is seeking a Billing Specialist to generate weekly project reports and collaborate with project management to create detailed, client-specific invoices.

You will perform weekly invoicing of Contract and Time & Material jobs, ensure SOX-compliant documentation, and monitor progress with regular status reports to your supervisor. The role requires strong administration skills and teamwork in a growing company.