Administrative Assistant - Scheduling & Office Coordination

IES Residential; San Antonio (TX); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive Pay

401K plan with Employer Contribution

Paid Time Off

Job summary

IES is seeking an Administrative Assistant to provide clerical support across departments, handling scheduling, document management, and customer service with professionalism and efficiency.

The role requires strong organizational skills, excellent communication, and proficiency in Microsoft Office. You will support multiple teams, maintain filing systems, and help with travel arrangements and special projects in a fast-paced office environment.

Qualifications

• High school diploma or GED required; associate degree preferred.
• Strong organizational and time-management abilities with attention to detail.
• Excellent verbal, written, and interpersonal communication skills.

Responsibilities

• Provide administrative support to management including scheduling and calendar maintenance.
• Answer calls, emails, and correspondence professionally.
• Prepare, organize, and maintain documents and filing systems.
• Assist with data entry, recordkeeping, and office information.
• Greet visitors and maintain confidentiality of records.

Skills

Organizational skills

Communication skills

Microsoft Office proficiency

Multitasking

Customer service

Teamwork

Confidentiality

Education

High school diploma or GED

Associate degree or admin experience preferred

Tools

Microsoft Office

Job description

IES is seeking an Administrative Assistant to provide clerical support across departments, handling scheduling, document management, and customer service with professionalism and efficiency.

The role requires strong organizational skills, excellent communication, and proficiency in Microsoft Office. You will support multiple teams, maintain filing systems, and help with travel arrangements and special projects in a fast-paced office environment.