Project Admin & Billing Coordinator

IES Communications; Cedar Rapids (IA); On-site; USD 37,195,000 - 50,971,000; Full time

Job summary

IES Communications in Cedar Rapids, IA is seeking a Project Manager Assistant to handle project administration, word processing, timekeeping and records management across assigned projects. You will ensure compliance with contractual obligations and company policies while supporting billing, invoicing, purchasing and documentation control.

The role requires strong organizational skills, proficiency with Excel, and the ability to work with minimal supervision.

Qualifications

• High School diploma or GED required.
• Must be proficient with listed tools and able to terminate MMF/SMF systems (Unicam, anaerobic, heat-cure).
• Testing & Troubleshooting MMF & SMF systems experience (OTDR & PMLS) preferred.
• Prefer 5+ years of fiber experience and related certifications (Corning/FOA).
• Travel minimal to low level as required by programs.

Responsibilities

• Perform word processing, filing, timekeeping, records management and invoicing-related documents.
• Monitor, report admin progress and safety/quality issues to supervisor.
• Coordinate and maintain project financial documents, billing, and purchasing per company policies.
• Maintain dashboards and data for SPI/KPI/ CPM metrics and provide status reports.
• Schedule meetings, manage travel itineraries and support document control.
• Review invoices for accuracy and assist payment preparation.

Skills

Word processing

Time management

Records management

Communication

Problem-solving

Education

High School diploma or GED

Tools

Excel

Screwdriver set

Drywall saw

Torpedo level

Tape measure

Snips

Pliers

Hammer

Wrench set

Cable stripper

Crimp tool

Krone/3M/BIX

Job description

IES Communications in Cedar Rapids, IA is seeking a Project Manager Assistant to handle project administration, word processing, timekeeping and records management across assigned projects. You will ensure compliance with contractual obligations and company policies while supporting billing, invoicing, purchasing and documentation control.

The role requires strong organizational skills, proficiency with Excel, and the ability to work with minimal supervision.