Project Admin & Process Improvement Specialist

IES Communications; Mesa (AZ); On-site; USD 40,000 - 54,000; Full time

Job summary

IES is seeking a Project Manager Assistant in Mesa, AZ to handle project administration, financial document control and reporting. You will self-manage workloads, coordinate billing, maintain records, and interact with customer representatives to ensure on-time delivery and compliance with safety and quality standards.

The role requires at least three years in a related administrative field, proficiency with MS Office, and the ability to travel 1–3 day trips quarterly as needed.

Qualifications

• Must have a High School diploma or GED equivalency.
• Minimum three (3) years working experience in related field.
• Two (2) years in a telecommunications or construction administrative position.
• Proficient with Microsoft Office (Word, Excel and MS Project).
• Ability to travel within branch or regional territory as needed.
• Ability to manage multiple tasks/projects simultaneously.

Responsibilities

• Perform word processing, filing, timekeeping, records management, correspondence and billing documents processing.
• Self-manage assigned workload distribution and monitor project administrative progress.
• Coordinate project financial documents, billing and invoicing per company policies.
• Interact with customer representatives and act as project administrator.
• Create, implement and revise project process improvements; manage calendars and travel arrangements.
• Assist program accounting with cost spot checks across multiple project sites and review expenses.
• Prepare daily purchasing reports and verify purchase orders for accuracy.
• Maintain and update program dashboards and KPI reports for client delivery.

Skills

Self-motivation

Problem solving

Critical thinking

Oral and written communication

Multitasking

Attention to detail

Education

High School diploma or GED

Tools

Microsoft Word

Microsoft Excel

MS Project

Job description

IES is seeking a Project Manager Assistant in Mesa, AZ to handle project administration, financial document control and reporting. You will self-manage workloads, coordinate billing, maintain records, and interact with customer representatives to ensure on-time delivery and compliance with safety and quality standards.

The role requires at least three years in a related administrative field, proficiency with MS Office, and the ability to travel 1–3 day trips quarterly as needed.