Program Support Specialist — Office Ops & Data Tracking (Hartwood)

TSA Hiring Service; Hartwood (VA); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Hartwood, VA is seeking a Program Assistant to help keep offices organized and operations running smoothly. You will support managers with administrative coordination, data tracking, scheduling, payroll, and records management.

Responsibilities include coordinating daily activities, preparing reports, maintaining records, and communicating with teams. The role may involve support across various program areas, with duties tailored to the vacancy.

Qualifications

• Organization and attention to detail required.
• Written and verbal communication skills.
• Data entry, tracking, and basic analysis.
• Microsoft Office or comparable software.
• Records and document management.
• Calendar, meeting, and deadline coordination.
• Customer service and professional communication.
• Ability to manage several assignments without losing accuracy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Hartwood, VA is seeking a Program Assistant to help keep offices organized and operations running smoothly. You will support managers with administrative coordination, data tracking, scheduling, payroll, and records management.

Responsibilities include coordinating daily activities, preparing reports, maintaining records, and communicating with teams. The role may involve support across various program areas, with duties tailored to the vacancy.