Program Support Specialist: Admin & Operations

TSA Hiring Service; Media (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration, Department of Homeland Security, Media, PA, is seeking a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management.

The role requires attention to detail, the ability to handle multiple tasks, and effective communication across teams. This full-time position may involve various program areas including finance, HR, scheduling, and payroll, with a focus on accuracy and compliance.

Qualifications

• Experience providing administrative or program support in a busy office setting.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information; researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to make recommendations based on administrative findings or reports.
• Proficient with office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar and deadline coordination

Customer service

Multitasking and accuracy

Discretion with sensitive information

Job description

Transportation Security Administration, Department of Homeland Security, Media, PA, is seeking a Program Assistant to support managers and staff with administrative coordination, data tracking, scheduling, and records management.

The role requires attention to detail, the ability to handle multiple tasks, and effective communication across teams. This full-time position may involve various program areas including finance, HR, scheduling, and payroll, with a focus on accuracy and compliance.