Administrative Program Assistant — Office & Data Tracking

Transportation Security Careers; Doswell (VA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Doswell, VA seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, and scheduling. The role emphasizes accurate records, timely correspondence, and efficient office operations in a dynamic environment.

Key duties include maintaining records and files, preparing materials, coordinating meetings, and assisting various program areas such as finance, HR, and payroll.

Qualifications

• Experience providing administrative or program support in a busy office environment.
• Familiarity with creating, organizing, and presenting reports and spreadsheets.
• Ability to track deadlines, assignments, and performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Skills

Organization

Attention to detail

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Job description

Transportation Security Administration in Doswell, VA seeks a Program Assistant to support managers and staff with administrative coordination, data tracking, and scheduling. The role emphasizes accurate records, timely correspondence, and efficient office operations in a dynamic environment.

Key duties include maintaining records and files, preparing materials, coordinating meetings, and assisting various program areas such as finance, HR, and payroll.