Program Support Specialist – Admin & Operations

Travel Security Careers; Oceanside (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Oceanside seeks Program Assistant to support managers and employees with administrative coordination, data tracking, scheduling, and records management.

The role involves preparing correspondence, maintaining electronic files, coordinating meetings, and assisting with payroll or other program areas as needed. Applicants should be detail-focused and able to manage multiple assignments in a fast-paced environment.

Qualifications

• Experience providing administrative or program support in a busy office.
• Tracking deadlines, assignments, records, or performance information.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative support

Attention to detail

Data entry

Scheduling

Written and verbal communication

Tools

Microsoft Office

Job description

Transportation Security Administration in Oceanside seeks Program Assistant to support managers and employees with administrative coordination, data tracking, scheduling, and records management.

The role involves preparing correspondence, maintaining electronic files, coordinating meetings, and assisting with payroll or other program areas as needed. Applicants should be detail-focused and able to manage multiple assignments in a fast-paced environment.