Program Support Specialist — Admin & Operations (Full-Time)

TSA Hiring Service; California; On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in California seeks a Program Assistant to provide essential administrative and program support to managers and staff. You will help coordinate daily office activities, compile and analyze program data, and maintain records and communications to ensure smooth operations.

The role involves scheduling, document preparation, and collaboration with finance, HR, payroll, and other program areas.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multitasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in California seeks a Program Assistant to provide essential administrative and program support to managers and staff. You will help coordinate daily office activities, compile and analyze program data, and maintain records and communications to ensure smooth operations.

The role involves scheduling, document preparation, and collaboration with finance, HR, payroll, and other program areas.