Program Assistant: Office & Operations Support (Oceanside)

TSA Hiring Service; Oceanside (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Oceanside is seeking Program Assistant candidates to support administrative coordination across TSA offices and airport field operations. The role emphasizes accuracy, scheduling, data handling, and cross-team communication to keep programs running smoothly.

Responsibilities include organizing records, preparing materials, and coordinating meetings while assisting with payroll, HR, scheduling, and other program areas as needed.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Experience making recommendations based on administrative findings or reports.
• Experience using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive information

Tools

Microsoft Office

Job description

Transportation Security Administration in Oceanside is seeking Program Assistant candidates to support administrative coordination across TSA offices and airport field operations. The role emphasizes accuracy, scheduling, data handling, and cross-team communication to keep programs running smoothly.

Responsibilities include organizing records, preparing materials, and coordinating meetings while assisting with payroll, HR, scheduling, and other program areas as needed.