Program Ops & Admin Specialist | Flexible Scheduling

TSA Hiring Service; Troy (KS); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Troy, KS seeks a Program Assistant to support managers and teams with administrative tasks, data tracking, scheduling, and records management. The role emphasizes accuracy, multi-tasking, and clear communication in a dynamic federal office environment.

Responsibilities include coordinating daily office activities, preparing reports, maintaining files, and assisting with payroll, HR, and other program areas as needed.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to track deadlines, assignments, and performance information.
• Proficiency with Microsoft Office and records management.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization & detail

Written & verbal comms

Data entry & tracking

MS Office

Records management

Calendar coordination

Customer service

Discretion with sensitive info

Tools

MS Office

Data management software

Records systems

Job description

Transportation Security Administration in Troy, KS seeks a Program Assistant to support managers and teams with administrative tasks, data tracking, scheduling, and records management. The role emphasizes accuracy, multi-tasking, and clear communication in a dynamic federal office environment.

Responsibilities include coordinating daily office activities, preparing reports, maintaining files, and assisting with payroll, HR, and other program areas as needed.