Program Assistant: Administrative & Data Ops Specialist

Airport Jobs Placement; Kansas City (KS); On-site; USD 36,000 - 60,000; Full time

Job summary

The Transportation Security Administration, Department of Homeland Security seeks Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records in Kansas City, MO.

These roles require attention to detail and the ability to manage multiple assignments while communicating with diverse teams; duties vary by program area, including payroll, HR, scheduling, and office procedures.

Qualifications

• Specialized administrative or program support experience.
• Ability to manage multiple assignments with accuracy.
• Experience tracking deadlines, records, or performance information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organizational skills

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Multitasking

Tools

Microsoft Office

Job description

The Transportation Security Administration, Department of Homeland Security seeks Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records in Kansas City, MO.

These roles require attention to detail and the ability to manage multiple assignments while communicating with diverse teams; duties vary by program area, including payroll, HR, scheduling, and office procedures.