Administrative & Programs Specialist - Flexible Scheduling

TSA Hiring Service; Grainfield (KS); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration in Grainfield, KS seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, and manage records and correspondence. You will assist with scheduling, payroll, and data analysis while ensuring accuracy and compliance with procedures.

Responsibilities include preparing materials, maintaining calendars, monitoring program metrics, and coordinating with managers and staff across departments.

Qualifications

• Experience providing administrative or program support in a busy office.
• Proven ability to track deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, or electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and basic analysis

Calendar and deadline coordination

Records and document management

Customer service and professional comm

Discretion handling sensitive info

Ability to manage multiple assignments

Tools

Microsoft Office

Job description

Transportation Security Administration in Grainfield, KS seeks a Program Assistant to provide administrative and program support, coordinate daily office activities, and manage records and correspondence. You will assist with scheduling, payroll, and data analysis while ensuring accuracy and compliance with procedures.

Responsibilities include preparing materials, maintaining calendars, monitoring program metrics, and coordinating with managers and staff across departments.