Program Assistant: Office & Data Ops (Flexible Scheduling)

Transportation Security Careers; St. John (KS); On-site; USD 38,000 - 60,000; Full time

Job summary

Transportation Security Administration in St John, KS seeks a Program Assistant to support office operations, data tracking, scheduling, and communications. The role involves coordinating daily activities, preparing reports, maintaining records, and assisting payroll and human resources as needed.

You will work with TSA managers and staff to keep programs on schedule and compliant. Ideal candidates enjoy detail-oriented work, multi-tasking, and clear communication across teams.

Qualifications

• Experience providing administrative or program support in a busy office.
• Tracking deadlines, records, and performance information.
• Using office software to organize information across assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Detail orientation

Multitasking

Communication

Data entry

Records management

Scheduling

Tools

Microsoft Office

Job description

Transportation Security Administration in St John, KS seeks a Program Assistant to support office operations, data tracking, scheduling, and communications. The role involves coordinating daily activities, preparing reports, maintaining records, and assisting payroll and human resources as needed.

You will work with TSA managers and staff to keep programs on schedule and compliant. Ideal candidates enjoy detail-oriented work, multi-tasking, and clear communication across teams.