Program Operations Assistant (Full-Time)

Transportation Security Careers; Xenia (OH); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Careers is seeking a Program Assistant to support TSA offices and airport field operations in Xenia. The role focuses on administrative coordination, data tracking, scheduling, and maintaining records to keep offices on schedule.

Responsibilities include coordinating office activities, preparing reports, managing calendars, and assisting with payroll, HR, and other program areas as needed. Strong attention to detail and ability to handle multiple tasks are essential.

Qualifications

• Specialized experience in administrative or program support is typically required.
• Experience in preparing reports, spreadsheets, and tracking deadlines.
• Ability to research information in files and electronic systems.
• Experience monitoring program metrics and payroll, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization & detail

Written & verbal communication

Data entry & tracking

Microsoft Office

Records management

Calendar coordination

Customer service

Multiple assignments management

Discretion with sensitive information

Job description

Transportation Security Careers is seeking a Program Assistant to support TSA offices and airport field operations in Xenia. The role focuses on administrative coordination, data tracking, scheduling, and maintaining records to keep offices on schedule.

Responsibilities include coordinating office activities, preparing reports, managing calendars, and assisting with payroll, HR, and other program areas as needed. Strong attention to detail and ability to handle multiple tasks are essential.