Program Operations Coordinator — Administrative Support (Dayton)

Transportation Security Careers; Dayton (OH); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration in Dayton is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes attention to detail, clear communication, and the ability to manage multiple tasks in a fast-paced environment.

Responsibilities include preparing reports, maintaining electronic files, coordinating meetings, and assisting with payroll and HR or scheduling tasks as needed.

Qualifications

• Specialized experience in an administrative or program-support role in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Skills

Organization

Attention to detail

Communication

Data entry

Tracking

Basic analysis

MS Office

Records management

Calendar management

Deadline coordination

Customer service

Professional communication

Multitasking

Discretion

Job description

Transportation Security Administration in Dayton is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management. The role emphasizes attention to detail, clear communication, and the ability to manage multiple tasks in a fast-paced environment.

Responsibilities include preparing reports, maintaining electronic files, coordinating meetings, and assisting with payroll and HR or scheduling tasks as needed.