Program Operations Assistant: Admin & Data Tracking

Transportation Security Careers; Camden (NJ); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Careers is seeking Program Assistants to support TSA offices and field operations with administrative coordination, data tracking, scheduling, and records management. The role emphasizes attention to detail, handling multiple tasks, and clear communication across teams to keep operations running smoothly.

Responsibilities include providing program support, maintaining electronic files, preparing reports, and coordinating meetings.

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, or scheduling functions.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.

Skills

Organization

Attention to detail

Written communication

Data entry

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Careers is seeking Program Assistants to support TSA offices and field operations with administrative coordination, data tracking, scheduling, and records management. The role emphasizes attention to detail, handling multiple tasks, and clear communication across teams to keep operations running smoothly.

Responsibilities include providing program support, maintaining electronic files, preparing reports, and coordinating meetings.