Program Operations Assistant — Admin & Data Coordination

Travel Security Careers; New London (CT); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking Program Assistants in New London to help keep offices and airport field operations organized, accurate, and running smoothly. The role involves coordinating daily activities, maintaining records, and supporting managers with administrative tasks.

Responsibilities include preparing reports, scheduling meetings, tracking deadlines, and assisting with payroll or HR-related tasks as needed.

Qualifications

• Administrative or program support experience in a busy office.
• Experience preparing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines, assignments, records, or performance information.
• Proficiency with office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance.

Skills

Attention to detail

Written communication

Data entry and tracking

Office software

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive information

Job description

Transportation Security Administration is seeking Program Assistants in New London to help keep offices and airport field operations organized, accurate, and running smoothly. The role involves coordinating daily activities, maintaining records, and supporting managers with administrative tasks.

Responsibilities include preparing reports, scheduling meetings, tracking deadlines, and assisting with payroll or HR-related tasks as needed.