Program Assistant: Office Admin & Data Coordination

Travel Security Careers; Fairfield (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration in Fairfield, CT seeks Program Assistants to provide administrative coordination across offices and airport operations. You will support managers and staff with data tracking, scheduling, correspondence, records, payroll, and day-to-day program needs.

Responsibilities vary by assignment and may include finance, HR, scheduling, and workplace programs. You will maintain records, prepare reports, schedule meetings, monitor deadlines, and ensure accuracy

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience creating reports, spreadsheets, or presentations.
• Ability to track deadlines and manage multiple assignments.
• Experience researching information in files and databases.
• Knowledge of payroll, timekeeping, finance, HR, or scheduling functions.
• Monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry and tracking

Microsoft Office

Records management

Calendar and deadline coordination

Customer service

Discretion with sensitive information

Manage multiple assignments

Education

College degree not strictly required; see vacancy

Tools

Microsoft Office

Job description

The Transportation Security Administration in Fairfield, CT seeks Program Assistants to provide administrative coordination across offices and airport operations. You will support managers and staff with data tracking, scheduling, correspondence, records, payroll, and day-to-day program needs.

Responsibilities vary by assignment and may include finance, HR, scheduling, and workplace programs. You will maintain records, prepare reports, schedule meetings, monitor deadlines, and ensure accuracy