Program Operations & Admin Specialist

Transportation Security Careers; Gibson City (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

The Transportation Security Administration seeks Program Assistants to support office operations in Gibson City, IL. You will assist managers and teams with administrative coordination, data tracking, scheduling, and records management, ensuring accuracy and on-time delivery of tasks.

Responsibilities vary by assignment but generally include preparing reports, maintaining electronic files, coordinating meetings, and supporting payroll, HR, scheduling, and other program areas while upholding

Qualifications

• Specialized administrative or program support experience as listed in vacancy announcements.
• Experience providing administrative support in a busy office.
• Experience with payroll, timekeeping, finance, HR, or scheduling functions.
• Proficiency in organizing information and generating reports.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and identify discrepancies.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization & detail

Written & verbal comms

Data entry & analysis

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion with sensitive info

Tools

Microsoft Office

Job description

The Transportation Security Administration seeks Program Assistants to support office operations in Gibson City, IL. You will assist managers and teams with administrative coordination, data tracking, scheduling, and records management, ensuring accuracy and on-time delivery of tasks.

Responsibilities vary by assignment but generally include preparing reports, maintaining electronic files, coordinating meetings, and supporting payroll, HR, scheduling, and other program areas while upholding