Federal Program Assistant: Admin & Scheduling

Transportation Security Careers; Gibson (IA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Careers is recruiting Program Assistants to support TSA offices and airport field operations in Gibson, MO. Program Assistants provide administrative coordination, data tracking, scheduling, and records management to help managers and staff stay organized and on schedule.

These roles require attention to detail, the ability to handle multiple tasks, and effective communication with diverse teams.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Track deadlines, assignments, records, or performance information.
• Research information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Written communication

Verbal communication

Attention to detail

Time management

Tools

Microsoft Office

Job description

Transportation Security Careers is recruiting Program Assistants to support TSA offices and airport field operations in Gibson, MO. Program Assistants provide administrative coordination, data tracking, scheduling, and records management to help managers and staff stay organized and on schedule.

These roles require attention to detail, the ability to handle multiple tasks, and effective communication with diverse teams.