Program Administrative Specialist: Data, Scheduling & Records

Transportation Security Careers; Hoffman (MN); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration seeks Program Assistants in Hoffman, IL, to keep offices organized and running smoothly. These roles provide administrative and program support, coordinate daily activities, manage records, calendar tasks, and prepare correspondence.

Responsibilities vary by assignment and may include payroll, HR, scheduling, or finance support. Candidates should handle multiple tasks, communicate across teams, and maintain accuracy under deadlines.

Qualifications

• Specialized experience in administrative or program support in a busy office.
• Experience in preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience with payroll, timekeeping, finance, human resources, or scheduling functions.
• Ability to use office software to organize information across multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Written communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Multi-tasking

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration seeks Program Assistants in Hoffman, IL, to keep offices organized and running smoothly. These roles provide administrative and program support, coordinate daily activities, manage records, calendar tasks, and prepare correspondence.

Responsibilities vary by assignment and may include payroll, HR, scheduling, or finance support. Candidates should handle multiple tasks, communicate across teams, and maintain accuracy under deadlines.