Federal Program Support Specialist - Admin & Operations

Transportation Security Careers; Eagarville (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management in Eagarville, IL. These roles involve handling multiple assignments, coordinating daily office activities, preparing correspondence, and ensuring compliance with procedures.

Schedule details and eligibility follow the official vacancy.

Qualifications

• Specialized experience at the level stated in the official announcement.
• Experience providing administrative support in a busy office.
• Ability to learn payroll, timekeeping, finance, HR, scheduling processes.
• Proficiency with data tracking and reporting.
• Strong organizational skills and attention to detail.
• Experience with records management and compliance.
• Discretion when handling sensitive employee or operational information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization and attention to detail

Written and verbal communication

Data entry, tracking, and basic分析

Microsoft Office

Records and document management

Calendar, meeting, and deadline协调

Customer service and professional沟通

Ability to manage several assignments

Discretion handling sensitive信息

Tools

Microsoft Office

Job description

Transportation Security Administration is seeking Program Assistants to support managers and staff with administrative coordination, data tracking, scheduling, and records management in Eagarville, IL. These roles involve handling multiple assignments, coordinating daily office activities, preparing correspondence, and ensuring compliance with procedures.

Schedule details and eligibility follow the official vacancy.