Program Assistant - Administrative & Data Support

Transportation Security Careers; Biggsville (IL); On-site; USD 42,000 - 65,000; Full time

Job summary

Transportation Security Administration in Biggsville, IL, is seeking a Program Assistant to provide administrative and program support. The role involves coordinating daily office activities, data tracking, scheduling, and maintaining records.

You will support managers and teams across various TSA operational areas and help ensure on-time, accurate execution of tasks. Applicants should be adept at handling multiple assignments, communicating across teams, and ensuring compliance with procedures.

Qualifications

• Specialized administrative or program support experience is typical.
• Ability to prepare reports, spreadsheets, and correspondence.
• Capability to track deadlines, assignments, and performance information.
• Experience with office software to organize information and support multiple tasks.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with procedures.

Skills

Organization

Attention to detail

Communication

Data entry

Microsoft Office

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration in Biggsville, IL, is seeking a Program Assistant to provide administrative and program support. The role involves coordinating daily office activities, data tracking, scheduling, and maintaining records.

You will support managers and teams across various TSA operational areas and help ensure on-time, accurate execution of tasks. Applicants should be adept at handling multiple assignments, communicating across teams, and ensuring compliance with procedures.