TSA Program Assistant — Admin & Data Ops (Flex Scheduling)

Transportation Security Careers; Pala (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Careers is hiring Program Assistants to help TSA offices and airport field operations stay organized and compliant. You will support managers with administrative coordination, data tracking, calendars, and correspondence in a dynamic setting.

Responsibilities span coordinating daily activities, maintaining records, and assisting with payroll or HR tasks. Candidates should be comfortable handling multiple assignments with attention to detail.

Qualifications

• Experience providing administrative or program support in busy offices.
• Ability to track deadlines, records, and performance information.
• Familiarity with payroll, timekeeping, finance, HR, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and files.
• Prepare correspondence, meeting materials, and internal communications.
• Schedule meetings, calendars, and deadlines; track action items.
• Assist with various program areas such as payroll or HR.
• Monitor metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support new Office procedures and administrative systems implementation.
• Communicate with employees, managers, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization and detail

Written and verbal communication

Data entry and tracking

Microsoft Office proficiency

Records management

Calendar and deadline coordination

Customer service

Discretion with sensitive information

Education

Education based on specialized experience

Tools

Office software

Job description

Transportation Security Careers is hiring Program Assistants to help TSA offices and airport field operations stay organized and compliant. You will support managers with administrative coordination, data tracking, calendars, and correspondence in a dynamic setting.

Responsibilities span coordinating daily activities, maintaining records, and assisting with payroll or HR tasks. Candidates should be comfortable handling multiple assignments with attention to detail.