Program Assistant: Admin & Ops Support (Office/Airport)

Transportation Security Careers; Hometown (IL); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking a Program Assistant to help keep offices and airport operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, records, payroll, and day-to-day program needs in a fast-paced environment.

Responsibilities include coordinating activities, maintaining records, preparing materials, scheduling meetings, and assisting with various program areas such as finance, HR, or

Qualifications

• Organization and attention to detail
• Written and verbal communication
• Data entry, tracking, and basic analysis
• Microsoft Office or comparable workplace software
• Records and document management
• Calendar, meeting, and deadline coordination
• Customer service and professional communication
• Ability to manage several assignments without losing accuracy
• Discretion when handling sensitive employee or operational information

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems; support implementation of new office procedures and systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Communication

Data entry

Records management

Calendar coordination

Customer service

Attention to detail

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) is seeking a Program Assistant to help keep offices and airport operations organized and running smoothly. You will support managers with administrative coordination, data tracking, scheduling, records, payroll, and day-to-day program needs in a fast-paced environment.

Responsibilities include coordinating activities, maintaining records, preparing materials, scheduling meetings, and assisting with various program areas such as finance, HR, or