Program Assistant: Admin & Operations Support

TSA Hiring Service; Georgetown (CA); On-site; USD 28,000 - 62,000; Full time

Job summary

TSA Hiring Service is seeking a Program Assistant to help keep TSA offices and airport field operations organized and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

The role emphasizes attention to detail, the ability to juggle multiple assignments, and clear communication with diverse teams.

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparation of reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administrative support

Data entry

Microsoft Office

Attention to detail

Communication skills

Tools

Microsoft Office

Job description

TSA Hiring Service is seeking a Program Assistant to help keep TSA offices and airport field operations organized and running smoothly. You will support managers and employees with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and other day-to-day program needs.

The role emphasizes attention to detail, the ability to juggle multiple assignments, and clear communication with diverse teams.