Program Assistant (Science, Business and Computer Technology)

Moraine Valley Community College

Palos Hills (IL)

On-site

USD 22,000 - 32,000

Full time

5 days ago

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Benefits offered by this job

Health, Dental, Vision

Tuition reimbursement

SURS Retirement plan

Vacation Days

Holidays

Sick Leave

Personal days

Bereavement days

Job summary

Moraine Valley Community College is seeking a Program Assistant for the Science, Business and Computer Technology area at the Main Campus. The role supports day-to-day office activities, connects students with tutoring and support services, and promotes program information to staff and students.

The successful candidate will coordinate communications, maintain records, and assist with meetings, reports, and program materials. Strong organizational and computer skills are essential.

Qualifications

Associate degree or equivalent required; 3–12 months related experience preferred.
Strong written and verbal communication skills.
Proficiency with Microsoft Office and college software systems.

Responsibilities

Provide information to students and staff about program offerings.
Coordinate communications and maintain accurate program records.
Assist with scheduling, room reservations, and event coordination.
Prepare letters, memos, and reports; manage confidential materials as needed.
Support purchasing, time sheets, and general office duties.

Skills

Communication skills

Independent work

Typing 40 wpm

MS Office

Department software

Organizational skills

Education

Associate's degree or equivalent

Tools

Microsoft Office

Job description

Job Title

Program Assistant (Science, Business and Computer Technology)

Department

Science, Business, & Computer Technology

Work Location

Main Campus

Duties

Reporting to the Assistant Dean of Science, Business and Computer Technology, the Program Assistant (SBCT) is responsible for monitoring and coordinating the day-to-day office activities of the program including providing services and program information to staff and students). The Program Assistant connects students to support services and participates in program activities designed to support persistence and completion. The Program Assistant is dedicated to the learning college concepts by developing programs and facilitating activities that promote student success and lifelong learning.

Specific duties to the SBCT subdivision include

Providing administrative support to the Assistant Dean and supports sub-division operations.
Connecting students with tutoring, counseling, disability services, and other support systems.
Coordinating contact with students (text, email, calls) communicating program information/updates.
Participating in information sessions on academic programs and available student resources; Serving as a representative of the college at events and activities.
Coordinating room reservations and program spaces (primarily Building T).

Program Assistant General Duties. Other duties may be assigned as applicable:

1. Provide information to students and faculty/staff concerning program and promote/market program.
2. Coordinate communication system including computer database and maintain accurate records for program.
3. Maintain and update program registration information for students and faculty/staff.
4. Compile periodic reports or other departmental materials required including gathering, analyzing data, and generating reports.
5. Prepare letters, memos, documents, brochures, and/or reports from copy or rough draft following standard procedures as to composition some of which may be confidential in nature and maintains files.
6. Proof content of syllabi and course schedules and/or program materials.
7. May attend meetings and record minutes if applicable.
8. Process and follow through with all purchasing and payment requests made by the office.
9. May enter all applicable time sheets for approval.
10. May assist with proctoring duties if applicable.
11. Responsible for room reservations/monitors and schedules program space.
12. Performs a variety of duties that are specific to the office of assignment and that require knowledge of the procedures, functions, and software programs used by that office.

Education/Experience

Required: Minimum of an Associate's degree (A.A) or equivalent from a two-year college or technical school. Three to twelve months related experience and/or training required. Note: Software and skills proficiency testing for the specific position will be required upon hire and must be successfully completed within the probationary period, if this testing has not been previously completed.

Please clearly outline the experience and education in your resume and application.

Qualifications

Ability to complete duties as required; Ability to read and comprehend instructions, correspondence, and memos.
Effective communication skills.
Ability to work independently and be self-directed. Ability to exercise good judgment.
Ability to type 40 words per minute.
Ability to use a computer and Microsoft Office.
Ability to learn and use various department-specific software programs.
Good organizational skills.

Position Status

Full Time

Hours

General Hours
Monday – Friday
8:00 a.m.-4:30 p.m.
Hours may be adjusted
Occasional evening hours may be required

Salary/Wage

$19.54/hour

Hourly/Salary

Hourly

Benefits

Moraine Valley offers a generous benefits plan which includes paid time off, tuition discounts for benefit eligible employees and dependents, medical, dental, vision, and retirement benefits in a collaborative and friendly environment. These include: