Administrative Assistant (Administrative Services & Student Development)

Inside Higher Ed; Palos Hills (IL); On-site; USD 32,070 - 39,123; Full time

Benefits offered by this job

Health, Dental, Vision

Life insurance

Disability insurance

Tuition reimbursement

Retirement plan

Vacation and sick leave

Job summary

A higher education institution in Palos Hills is seeking a full-time Administrative Assistant to support the Vice Presidents of Student Development and Administrative Services. This role encompasses diverse office duties, including record maintenance, scheduling, and report compilation. Candidates must have an Associate's Degree or equivalent, along with at least 4 years of relevant experience. The salary ranges between $23.28 and $28.40 per hour, offering excellent benefits including health insurance, tuition reimbursement, and retirement plans.

Qualifications

• Minimum of 4 years of administrative assistant experience.
• Extensive proficiency testing required for qualifying applicants.

Responsibilities

• Perform varied office and clerical duties for senior leadership.
• Answer telephones, greet visitors, and manage calendars.
• Compile periodic and financial reports and maintain databases.

Skills

Confidential material management

Secretarial skills

Customer service

Interpersonal communication

Organizational skills

Education

Associate's Degree or equivalent

Professional administrative assistant certificate

Job description

Job Title: Administrative Assistant (Administrative Services & Student Development)

Department: Student Development

Work Location: Main Campus

Duties

The Administrative Assistant performs varied office and clerical duties for the Vice President of Student Development and the Vice President of Administrative Services. The role supports day‑to‑day office activities, maintains confidential records, and facilitates student success activities.

• Type, file, take dictation and compose correspondence, memoranda, emails, reports, and other items, including confidential material.
• Compile and assist in compiling periodic and financial reports.
• Record and transcribe meeting minutes requiring high secretarial skill.
• Answer telephone, greet visitors, schedule appointments, arrange meetings, conferences, and interviews, and maintain the supervisor’s calendar.
• Receive, read, and assemble mail, then transfer mail to supervisor for handling.
• Maintain records, reports, and databases; keep confidential files in scope of supervisor’s responsibilities.
• Perform administrative duties requested by the supervisor.
• Assist supervisor with divisional projects.
• Maintain moderate complexity financial records.
• Research and process purchase orders, monitor budgets, and process payroll timesheets.
• Coordinate activities of student aides to accomplish assigned tasks.
• Perform other related duties as assigned.

Education/Experience

• Associate’s Degree in administrative assistant, office technology, secretarial science, or related area; professional administrative assistant certificate; or equivalent college hours.
• Minimum of 4 years of administrative assistant or related experience.

Please ensure your application and work history reflects the required qualifications.

Note: Extensive proficiency testing is required for all qualifying applicants.

Qualifications

• Excellent ability to manage confidential material and maintain confidence.
• High level of secretarial and office administration skills.
• Demonstrated skills in typing, filing, dictation, transcribing minutes, and composing correspondence from written material, verbal instruction, or independently based on policies; strong interpersonal and communication abilities; skilled in customer service, answering telephones, and greeting visitors.
• Demonstrated understanding of the college’s core values.
• Ability to write and prepare memoranda, emails, reports, type periodic reports, transcribe minutes, and maintain records, reports, databases with attention to detail.
• Highly organized; ability to schedule appointments, arrange meetings/travel, and maintain calendars for senior leadership.
• Ability to assist with occasional event planning, scheduling, and space rentals, as well as other duties.

Position Status

Full Time

Hours

General Hours: Monday – Friday 8:30 a.m.–5:00 p.m. (Occasional evenings and Saturdays for special events)

Salary/Wage

$23.28–$28.40 plus exceptional benefits

Hourly/Salary

Hourly

Benefits

• Health, Dental, Vision
• Life insurance; Optional life
• Disability insurance
• Tuition reimbursement
• MVCC Tuition waiver
• SURS Retirement plan
• Vacation Days
• Holidays
• Sick Leave
• Personal days
• Bereavement days
• Tax‑sheltered annuity plans

Visit these links to learn more about specific benefits and eligibility criteria for this FT AC position/category: Benefit Highlights, Benefit Guide‑Details.

Review Of Applications Begins

10/27/2025

Position Type

Support/Hourly Staff

Posting Number

SS00579P

Open Date

10/13/2025

Open Until Filled

Yes

Special Instructions To Applicants

Please apply on our website only and do not use third party sites such as Indeed. Apply at jobs.morainevalley.edu. Submit a full resume, cover letter, professional references, and complete application for consideration. Sign/certify your application before submission. Software and skills proficiency testing for the specific position will be required and must be successfully completed by qualifying applicants for consideration.

Office of Human Resources: [e-mail] 708‑974‑5704

Seniority level

• Mid‑Senior level

Employment type

• Full-time

Job function

• Administrative
• Online Audio and Video Media