Secretary II- Student Engagement

Moraine Valley Community College; Palos Hills (IL); On-site; USD 26,174 - 30,307; Full time

Benefits offered by this job

Health, Dental, Vision

Life insurance

Disability insurance

Tuition reimbursement

MVCC Tuition waiver

SURS Retirement plan

Vacation Days

Holidays

Sick Leave

Personal days

Bereavement days

Tax-sheltered annuity plans

Job summary

Moraine Valley Community College is seeking a Secretary II- Student Engagement to support the Counseling department at the Main Campus. You will manage daily clerical tasks, coordinate schedules, and maintain records to ensure smooth operations for faculty, staff, and students.

Ideal candidates will hold a high school diploma or GED with relevant training and at least three years of secretarial experience. Proficiency in Microsoft Office and strong organizational skills are essential for success

Qualifications

• High school diploma or GED required; one year specialized training; three years clerical/secretarial experience preferred.
• Proficiency in reading and writing routine reports and correspondence.
• Strong communication, organizational and critical thinking abilities.
• Ability to learn and use department-specific software programs.

Responsibilities

• Reads and routes incoming mail.
• Files routine and confidential correspondence and maintains student files.
• Answers telephone and provides information or routes calls.
• Maintains course schedules, data, payroll, contracts and forms.
• Prepares purchase orders and invoices for payment.
• Schedules appointments and maintains supervisor's calendar.
• Greets visitors and directs them appropriately.
• Coordinates printing projects with Reprographics and Marketing.
• Maintains department budgets and financial records.
• May administer faculty evaluations and order department supplies.

Skills

Reading comprehension

Effective communication

Bookkeeping

Independent work

Microsoft Office

Department software

Minutes taking

Confidentiality

Organization

Interpersonal skills

Education

High school diploma or GED

Specialized training in related area

3+ years clerical/secretarial experience

Tools

Microsoft Office

Department-specific software

Job description

Job Title

Secretary II- Student Engagement

Department

Counseling

Work Location

Main Campus

Responsibilities

Under direction, the Secretary II performs varied clerical and secretarial duties for and relieve supervisor of minor administrative duties in the subdivision of Student Engagement. Maintains a close and highly responsive relationship to the day to day work activities of the office of the supervisor. Work requires knowledge of programs and procedures relating to the work of the supervisor, as well as other departmental personnel. The Secretary II is dedicated to the learning college concepts by developing programs and facilitating activities that promote student success and lifelong learning.

A summary of essential duties and responsibilities includes the following:

• Reads and routes incoming mail.
• Files routine and/or confidential correspondence and other records according to established file classification system. Maintains student files and records.
• Answers telephone and gives information to callers or routes call to appropriate official and places outgoing calls.
• Maintains course schedule, data, load sheets, payroll, special services contracts, independent contract forms, etc.
• Prepares and processes purchase orders and invoices for payment.
• Schedules appointments for supervisor, arranges meetings as instructed, and maintains supervisor’s calendar.
• Greets visitors, ascertains nature of business, and conducts visitors to supervisor or appropriate person.
• Coordinates printing projects for the department/subdivision with Reprographics and Marketing & Creative Services.
• Maintains financial records and department/subdivision budgets.
• May administer faculty evaluations.
• May order supplies for the department/subdivision as needed.
• Performs a variety of duties that are specific to the office of assignment and that require knowledge of the procedures, functions, and software programs used by that office.
• Performs job-related duties as assigned.

The Secretary II in the Student Engagement Subdivision Office is a key position providing support to subdivision faculty and staff as well as students. The Secretary II works proactively with the Dean to manage college and subdivision processes; especially those related to faculty procedures. The Secretary II is trained to help provide support for welcome desks in other departments within the subdivision. In addition, the Secretary II supports the Project Care emergency financial grant program and meets with students to provide funds and manage program documents.

Education/Experience

High school diploma or general education degree // high school equivalency (GED); a minimum of one year specialized training in related area; and minimum of three (3) years’ related clerical/secretarial experience in a general office environment required.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required, including but not limited to:

• Ability to read and comprehend instructions, correspondence, and memos. Ability to write routine reports and correspondence.
• Effective communication skills, interpersonal skills, organizational and critical thinking skills.
• Basic bookkeeping skills.
• Ability to work independently and exercise good judgment.
• Proficiency in Microsoft Office.
• Ability to learn and use various department-specific software programs.
• Ability to compose minutes.Ability to handle confidential material and maintain confidence.

Position Status

Full Time

Hours

General Hours
Monday-Friday
8:30 a.m.-5:00 p.m.
Hours may vary during certain times of the year.

Salary/Wage

$19.54 per hour plus exceptional benefits

Hourly/Salary

Hourly

Benefits

FT Support Staff Position

Moraine Valley offers a generous benefits plan which includes paid time off, tuition discounts for benefit eligible employees and family, medical, dental, vision, and retirement benefits in a collaborative and friendly environment. These include:

• Health, Dental, Vision
• Life insurance; Optional life
• Disability insurance
• Tuition reimbursement
• MVCC Tuition waiver
• SURS Retirement plan
• Vacation Days
• Holidays
• Sick Leave
• Personal days
• Bereavement days
• Tax-sheltered annuity plans

Visit these links to learn more about specific benefits and eligibility criterion for this position/category: Benefit Highlights Benefit Guide-Details

Review of Applications Begins

07/22/2026

Position Type

Support/Hourly Staff

Posting Number

SS00625P

Open Date

07/13/2026

Open Until Filled

Yes