Events Coordinator - Workforce and Community Partnerships

MORAINE VALLEY COMMUNITY COLLEGE

Palos Hills (IL)

On-site

USD 61,000 - 78,000

Full time

4 days ago

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Benefits offered by this job

Health, Dental, Vision

Life insurance

Disability insurance

Tuition reimbursement

Tuition waiver

SURS Retirement plan

Vacation Days

Holidays

Sick Leave

Personal days

Bereavement days

Tax-sheltered annuity plans

Job summary

Moraine Valley Community College is seeking an Events Coordinator for the Workforce and Community Partnerships division. The role oversees planning, production, and marketing of college events, ensuring client satisfaction and adherence to standards across facilities and services.

The coordinator will develop budgets, manage vendor contracts, and coordinate cross-departmental activities to promote community partnerships and student success. Flexibility for after-hours events is required.

Qualifications

Bachelor's degree in education, business administration, hospitality management, or applicable degree.
Three or more years of business, hospitality, event management, communications, or relevant work experience.
Budgeting and fiscal responsibility experience.

Responsibilities

Proposes enhancements to improve event planning and implementation process.
Develops cost estimates, contracts, and invoices in accordance with college policies.
Manages relationships with external event vendors and ensures contracted services meet standards.
Coordinates with other college departments to deliver events.
Prepares contracts, addendums, and invoices per department standards.

Skills

Organizational skills

Project management

Budget management

Communication

Staff supervision

Education

Bachelor's degree

Tools

Salesforce CRM

Job description

Position Information

Job Title

Events Coordinator - Workforce and Community Partnerships

Department

Corporate, Community, & Continuing Education

Work Location

Main Campus

Duties

SUMMARY

Under direction of the Dean of Workforce and Community Partnerships, the Events Coordinator is responsible for the administration, production, and implementation of programs, events, and services in college facilities. In accordance with the mission, vision and strategic objectives of Workforce and Community Partnerships, the Events Coordinator is responsible for attracting and serving customers and ensuring services are delivered in accordance with established standards.

Duties include event planning and production; event administration; and marketing/communication related to event coordination. The Events Coordinator is dedicated to the learning college concepts by developing programs and facilitating activities that promote student success and lifelong learning.

Essential duties and responsibilities include the following. Other duties may be assigned.

1. Proposes enhancements to improve event planning and implementation process
2. Develops cost estimates, contracts, and invoices in accordance with college policies and subdivision revenue goals
3. Manages relationships with external event vendors, ensuring contracted services are delivered in accordance with agreements and College/division standards
4. Makes recommendations and arranges food and beverage services based on client preference
5. Ensures appropriate decor/signage meets the quality expectations of the subdivision and client
6. Creates and revises room layouts for each event
7. Manages on-site production and clean up for events as necessary
8. Coordinates with other college departments as necessary to deliver events
9. Communicates in a timely manner with internal and external event organizers
10. Prepares event outlines for approval by customer
11. Assists with preparing event budgets including provisions for target profit margins
12. Coordinates appointments and visits to promote conference center facilities and capabilities
13. Maintains and distributes an accurate schedule and calendar of events
14. Maintains a resource list of recommended external vendors
15. Prepares contracts, addendums, and invoices in a timely manner per department standards
16. Serves as primary point of customer service for events and customers
17. Manages customer relations, including collection efforts regarding delinquent accounts and receivables
18. Assists College departments with presenting and promoting programs/services to prospects
19. May participate in college and subdivision outreach activities (presentations and events)
20. May serve on College committees and task forces as required
21. Develops relationships with internal and external groups, agencies, schools, and community groups to enhance and promote programs and services
22. Supervises staff including any contract, temporary and support staff when conducting an event
23. Ensures that vendors and/or independent contractors are effective and represent the mission and vision of the division Ensures vendors and independent contractors deliver contracted services that meet event requirements, contractual expectations, and College/division standards
24. Communicates effectively and collaborates with stakeholders during the planning and execution of events
25. Other duties as assigned

Education/Experience

Bachelor's degree in education, business administration, hospitality management, or applicable degree required.
Three (3) or more years of business, hospitality, event management, communications, or relevant work experience required.
Budgeting and fiscal responsibility experience

Please ensure you have listed the minimum of three (full-time equivalent years of experience) on your materials

Qualifications

Supervisory experience preferred
Salesforce CRM experience preferred
Organizational and project management skills
Budget management and analysis
Computer proficiency and ability to utilize databases/ CRM platform
Strong verbal, listening, and written communication skills
Ability to work effectively with a diverse college workforce and client group; ability to lead and work collaboratively with staff, faculty, consultants, and others
Ability to monitor the attainment of defined objectives and goals
Understands and effectively works in business, non-profit, hospitality, and higher education environments
Must be available outside regular business hours to support scheduled events, customer needs, and address urgent operational issues

Position Status

Full Time

Hours

General Hours

8:00 a.m. - 5:00 p.m.

Evenings and weekends as required by customer event need s

Salary/Wage

$60,957-$78,000 (plus exceptional benefits)

Hourly/Salary

Salaried

Benefits

FT Professionals Position

Moraine Valley offers a generous benefits plan which includes paid time off, tuition discounts for eligible employees and family, medical, dental, vision, and retirement benefits in a collaborative and friendly environment. These include: