Program Assistant: Organization, Data & Scheduling Expert

Travel Security Careers; Jamesport (NY); On-site; USD 22,000 - 36,000; Full time

Job summary

Transportation Security Administration (TSA) Jamesport, NY is seeking Program Assistants to provide administrative support across office operations. Responsibilities include coordinating activities, maintaining records, preparing reports, and assisting with payroll and timekeeping.

The role requires attention to detail and clear communication with diverse teams. Applicants should be comfortable handling multiple assignments and ensuring schedules stay on track.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to prepare reports, correspondence, spreadsheets, or presentations.
• Skill in tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Familiarity with payroll, timekeeping, finance, or scheduling functions.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Administration

Data tracking

Scheduling

Records management

Microsoft Office

Communication

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) Jamesport, NY is seeking Program Assistants to provide administrative support across office operations. Responsibilities include coordinating activities, maintaining records, preparing reports, and assisting with payroll and timekeeping.

The role requires attention to detail and clear communication with diverse teams. Applicants should be comfortable handling multiple assignments and ensuring schedules stay on track.