Program Assistant: Admin Ops, Scheduling & Data

TSA Hiring Service; Prospect (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) Program Assistant opportunities in Prospect, NY. These roles support administrative coordination across offices, manage data tracking, scheduling, payroll, and records, and ensure day-to-day operations run smoothly.

Specific duties vary by operational area such as finance, HR, or scheduling. Applicants should be detail-oriented, able to handle multiple tasks, and communicate with diverse teams while maintaining schedules and deadlines.

Qualifications

• Specialized experience at the level stated in the official vacancy.
• Experience providing administrative support in a busy office.
• Preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Data tracking

MS Office

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) Program Assistant opportunities in Prospect, NY. These roles support administrative coordination across offices, manage data tracking, scheduling, payroll, and records, and ensure day-to-day operations run smoothly.

Specific duties vary by operational area such as finance, HR, or scheduling. Applicants should be detail-oriented, able to handle multiple tasks, and communicate with diverse teams while maintaining schedules and deadlines.