Program Assistant: Admin & Data Coordinator

Transportation Security Careers; Little York (NY); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) in Little York, NY is seeking a Program Assistant to provide administrative and program support, coordinate daily activities, and manage records and reports. You will work with managers and staff to keep offices running smoothly and ensure deadlines are met.

The role emphasizes attention to detail, data tracking, scheduling, and effective communication across teams, with eligibility for various program areas and potential involvement in finance, HR,

Qualifications

• Experience providing administrative or program support in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Experience tracking deadlines, assignments, records, or performance information.
• Experience researching information in files, databases, and electronic systems.
• Experience monitoring program metrics and identifying discrepancies.
• Experience supporting payroll, timekeeping, finance, human resources, or scheduling.
• Experience making recommendations from administrative findings.
• Experience using office software to organize information.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Communication

Data entry

Microsoft Office

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) in Little York, NY is seeking a Program Assistant to provide administrative and program support, coordinate daily activities, and manage records and reports. You will work with managers and staff to keep offices running smoothly and ensure deadlines are met.

The role emphasizes attention to detail, data tracking, scheduling, and effective communication across teams, with eligibility for various program areas and potential involvement in finance, HR,