Program Assistant: Administrative & Operations

Travel Security Careers; Pittsville (MD); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) is seeking Program Assistants to keep offices and airport field operations organized, accurate, and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and day-to-day program needs.

This role suits detail-oriented individuals who can handle multiple tasks, communicate with diverse teams, and help an office stay on schedule.

Qualifications

• Specialized experience at the level stated in the official vacancy may be required.
• Resume should clearly demonstrate the specialized experience listed in the active vacancy.
• Education requirements, if any, will be specified in the official vacancy.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other program areas.
• Monitor program metrics and identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy and compliance.

Skills

Organization & attention to detail

Written & verbal communication

Data entry & tracking

Microsoft Office

Records management

Calendar & deadlines

Customer service

Multi-tasking

Discretion with sensitive information

Job description

Transportation Security Administration (TSA) is seeking Program Assistants to keep offices and airport field operations organized, accurate, and running smoothly. You will support managers and staff with administrative coordination, data tracking, scheduling, correspondence, records, payroll, and day-to-day program needs.

This role suits detail-oriented individuals who can handle multiple tasks, communicate with diverse teams, and help an office stay on schedule.