Program Assistant: Administrative & Data Coordination

Travel Security Careers; Olanta (SC); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Administration (TSA) seeks Program Assistants to support managers and staff with administrative coordination, data tracking, and scheduling. The role covers office communications, records management, and daily workflow across various program areas.

Responsibilities include preparing materials, maintaining electronic files, monitoring metrics, and handling multiple assignments with discretion.

Qualifications

• Experience providing administrative or program support in a busy office.
• Preparing reports, correspondence, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, human resources, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees
• Help coordinate daily office activities, projects, and operational assignments
• Compile, organize, track, and analyze program information
• Maintain electronic records, spreadsheets, reports, and administrative files
• Prepare correspondence, meeting materials, reports, and internal communications
• Schedule meetings, maintain calendars, and track deadlines or action items
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas
• Monitor program metrics and help identify incomplete or inconsistent information
• Research files, records, policies, and electronic systems
• Support the implementation of new office procedures and administrative systems
• Communicate with employees, managers, timekeepers, financial staff, and external contacts
• Review administrative work for accuracy, completeness, and compliance with established procedures

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Spreadsheet skills

Office software

Records management

Calendar coordination

Customer service

Discretion

Tools

Microsoft Office

Job description

Transportation Security Administration (TSA) seeks Program Assistants to support managers and staff with administrative coordination, data tracking, and scheduling. The role covers office communications, records management, and daily workflow across various program areas.

Responsibilities include preparing materials, maintaining electronic files, monitoring metrics, and handling multiple assignments with discretion.