Program Assistant: Office Ops & Scheduling

Transportation Security Careers; Jesse (WV); On-site; USD 30,000 - 50,000; Full time

Job summary

Transportation Security Administration in Jesse, WV is seeking Program Assistants to support managers and employees with administrative coordination, data tracking, scheduling, and records management. You will help coordinate daily office activities, analyze program information, prepare reports, and maintain electronic files while ensuring accuracy and compliance with procedures.

This role requires attention to detail and strong communication skills, with some positions potentially involving

Qualifications

• Specialized experience in an administrative or program support role.
• Experience organizing reports, correspondence, spreadsheets, or presentations.
• Ability to track deadlines and coordinate multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Time management

Problem solving

Tools

Microsoft Office

Job description

Transportation Security Administration in Jesse, WV is seeking Program Assistants to support managers and employees with administrative coordination, data tracking, scheduling, and records management. You will help coordinate daily office activities, analyze program information, prepare reports, and maintain electronic files while ensuring accuracy and compliance with procedures.

This role requires attention to detail and strong communication skills, with some positions potentially involving