Program Assistant: Admin, Scheduling & Data Tracking

Transportation Security Careers; Newburg (WV); On-site; USD 28,000 - 62,000; Full time

Job summary

Transportation Security Careers invites applications for Program Assistant opportunities in Newburg, WV. The role supports TSA managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management.

Responsibilities vary by program area and require strong attention to detail and effective communication. Applicants should have experience in busy office settings and be prepared to handle multiple assignments while maintaining accuracy.

Qualifications

• Experience providing administrative or program support in a busy office.
• Ability to manage multiple assignments and maintain accuracy.
• Familiarity with data tracking, records, and payroll or timekeeping processes.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Help coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Recordkeeping

Calendar management

Deadline coordination

Customer service

Tools

Microsoft Office

Job description

Transportation Security Careers invites applications for Program Assistant opportunities in Newburg, WV. The role supports TSA managers and staff with administrative coordination, data tracking, scheduling, payroll, and records management.

Responsibilities vary by program area and require strong attention to detail and effective communication. Applicants should have experience in busy office settings and be prepared to handle multiple assignments while maintaining accuracy.