Program Assistant: Admin, Data & Scheduling Expert

Travel Security Careers; Buckeye (WV); On-site; USD 43,000 - 61,000; Full time

Job summary

Transportation Security Administration in Buckeye, WV seeks Program Assistant to support managers and employees with administrative coordination, data tracking, scheduling, payroll, and records. The role requires attention to detail and the ability to manage multiple priorities in a fast-paced office.

You will work on various program areas, review procedures, and help maintain electronic files, prepare reports, and coordinate meetings.

Qualifications

• Administrative or program support experience in a busy office.
• Experience preparing reports, spreadsheets, or presentations.
• Tracking deadlines, assignments, records, or performance information.
• Researching information in files, databases, and electronic systems.
• Monitoring program metrics and identifying discrepancies.
• Supporting payroll, timekeeping, finance, HR, or scheduling functions.
• Making recommendations based on administrative findings or reports.
• Using office software to organize information and support multiple assignments.

Responsibilities

• Provide administrative and program support to TSA managers and employees.
• Coordinate daily office activities, projects, and operational assignments.
• Compile, organize, track, and analyze program information.
• Maintain electronic records, spreadsheets, reports, and administrative files.
• Prepare correspondence, meeting materials, reports, and internal communications.
• Schedule meetings, maintain calendars, and track deadlines or action items.
• Assist with finance, human resources, scheduling, payroll, or other assigned program areas.
• Monitor program metrics and help identify incomplete or inconsistent information.
• Research files, records, policies, and electronic systems.
• Support the implementation of new office procedures and administrative systems.
• Communicate with employees, managers, timekeepers, financial staff, and external contacts.
• Review administrative work for accuracy, completeness, and compliance with established procedures.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Data entry

Microsoft Office

Records management

Calendar coordination

Time management

Customer service

Tools

Microsoft Office

Job description

Transportation Security Administration in Buckeye, WV seeks Program Assistant to support managers and employees with administrative coordination, data tracking, scheduling, payroll, and records. The role requires attention to detail and the ability to manage multiple priorities in a fast-paced office.

You will work on various program areas, review procedures, and help maintain electronic files, prepare reports, and coordinate meetings.